Position description
The Alumni Engagement Officer-Events (AEO-E) will oversee, with the assistance of staff and volunteers, over 30 events per year ranging in size from small receptions to large multi-event Reunions with over 600 attendees. The AEO-E will be responsible for developing the concept for the events, advertising, sponsorship, and logistics.
Position Responsibilities
- Communicate professionally and effectively with internal and external audiences regarding event goals, purpose, and progress reports.
- Oversee the production of letters/e-invitations and other appropriate event correspondence
- Collect and process event participant registration information
- Maintain accurate cost estimates, budgets, and expense reports for each event
- Coordinate the appropriate on-campus support for the events
- Execute the events like Reunion, fundraising golf tournaments and Homecoming
- Assist in the appropriate follow-up for guests/participants, including preparing mailing procedures, updating letters, and distributing event memorabilia, as appropriate
- Manage diploma framing program
Qualifications/skills
- Bachelor’s degree or equivalent.
- Minimum three-years of progressively successful event planning experience
- Knowledge of event management principles and public relations.
- Must be willing to travel and have a driver’s license.
- Proven skills in preparing written reports and presentations.
- Professional demeanor, flexible and able to respond to multiple demands.'Strong word processing, desktop publishing, spreadsheet experience, Microsoft Teams and Zoom.
- Professional experience posting on social media platforms.
- Strong administration, telephone and interpersonal communication skills, detail and “big picture” oriented.
- Able to update and use alumni website
- Flexible and able to respond to multiple demands.
- Must be flexible regarding work schedule.
- Preferred advancement/donor event experience and knowledge of Eventbrite and email management systems.
- High level of organizational skills with strong attention to detail is required
- Able and willing to take responsibility.
- Fundraising experience or education preferred.
If you are interested in the challenges and opportunities that this position has to offer, please forward your application to: Human Resources Department, Mount Allison University, 65 York St., Sackville, NB E4L 1E4 Fax: (506) 364-2385, e-mail: hr@mta.ca Review of applications will begin on June 5, 2024.
Mount Allison is committed to diversity and inclusiveness. We encourage applications from members of racialized communities, Indigenous persons, persons with disabilities, and persons of all sexual and gender identities. We seek candidates with qualifications and knowledge to contribute specifically to the further diversification of our campus community.
At Mount Allison, we are committed to ensuring your interview experience is as comfortable and accessible as possible. If you require any accommodations or adjustments during the interview process, please do not hesitate to inform us. Your needs are important to us, and our dedicated team is here to support you.
Visit our website at www.mta.ca/employment for other employment opportunities at Mount Allison University or to register to receive e-mail notification of new opportunities.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.